Privacy notice

This contains privacy notices for various aspects of the (unregistered as of 2020) Nordic RSE association.

Website

Membership

Nordic RSE keeps a record of its members.

  • Membership data may be used for any Nordic RSE to member contact purposes related to the Nordic RSE chartered purpose, but will not be passed to others (besides other members, see below) without separate agreement.
  • The information processed is the information requested when submitting a membership application, in particular name, affiliation, contact information, municipality of residence (required by Finnish Associations Act) and other professional information you may wish to provide.
  • Membership information is stored in Google Docs.
  • The Finnish Associations Act requires that names and places of residence of members are public to all members. Since membership is broad and in practice anyone may join, this information should be considered public.
  • Membership data is explicitly collected upon becoming a member and may be occasionally updated.
  • Your information is actively stored for as long as you are a member.
  • Legal basis of processing information is performance of a contract. The contract is a membership agreement and may be ended at any time. Should you not wish to enter into a membership agreement, you will not become a member.

Map

  • The Nordic RSE map is considered a publication and all data is open, and thus not subject to privacy protection. Information is voluntarily submitted by the person it describes.

Events

Event attendees

  • Your registration information will be used to organize the event in which you have registered and provide you with information related to the Nordic RSE chartered purpose, for the duration and shortly after the event.
  • The information processed is the information requested when registering, for example including name, job title, affiliation, registration preferences (sessions to attend, etc), and other information related to hosting the event.
  • Your information is stored for at most one year after the end of the event.
  • Registration information is not saved indefinitely and does not imply membership in Nordic RSE.
  • Demographic data may be saved and publicly reported in aggregate.
  • Registration data is not shared with other participants unless you specifically request, but note that online platforms may expose your name.
  • The legal basis of processing this information is performance of a contract. The contract is a registration agreement and may be ended at any time. Should you not wish to enter into a registration agreement, you will not be registered.

Presenters and authors

  • By submitting a request to present at an event event, your information is processed for the purposes of organizing the event.
  • The information processed is the information provided at submission time, for example, title, abstract, any material you provide, and information about the presenter (name, affiliation, possible contact information - depending on what is provided).
  • Once an event is accepted, the information related to your event is published and no longer subject to privacy protection. This (and exact information which will be published) is explicitly confirmed before publication, though.
  • The legal basis of processing this information is performance of a contract. The contract is a request to present at an event and may be ended at any time prior to publication of data. Should you not wish to enter into a agreement to present, you will not be considered for presentation.

General information

  • Information will be processed privately using free services such as Google Drive, Indico, and Github.

Other information we are required to say

  • Controller: Nordic RSE, an unregistered association. Contact: CodeRefinery chat (#nordic-rse stream)
  • You have the right to lodge a complaint with a supervisory authority: https://tietosuoja.fi/en/